1.15A ANXIETY, PANIC AND STRESS
We’ve all had this thought at least once before: there aren’t enough hours in the day. We exclaim in horror, “Where did the day go?”, “Is that the time already?”, “I’m running late!” and my personal favourite, “What day is it today?” Most of us have not truly mastered how to manage our time, or how to make the most of it.
Here are a few factors that contribute to that perpetual feeling of overwhelming rush, anxiety, or stress:
Notice that I didn’t say sleep. Getting sleep is only a part of getting rest. We are not just physical beings, we are mental and spiritual beings too. Our minds and spirits need just as much rest as our bodies do. Poor management of your thought patterns and emotions can cause you to be imbalanced, making your sleep time less effective.
Overachievers hate to hear this, but multitasking is a myth. A lifestyle of multitasking is not practical or productive. Biting off more than you can chew is when you take on the workload of more than one person, but remember, you are just that – one person. Sometimes you will feel that you do not have enough hours in the day to accomplish everything. Start to notice this and accept it.
3. Poor Time Management.
Most of us think our most important resource is money. I would argue that our most valuable commodity is time. We can always make more money. However, time is something we can’t retrieve – once it’s gone, it’s gone. No matter our background, status or title, it’s the one thing that levels us all on the playing field. How you spend it is up to you.
1.15B TAKING CONTROL OF YOUR TIME
Design Your Week.
- Write your To-Do List for the next day, the night before.
- Leave nothing to chance. Every day needs to have some direction for the tasks of running your business and achieving your goals.
- Buy an A4-sized diary with a day-per-page format.
- Use this diary as your daily to-do list. It’s also big enough to include your ‘to-call’ list.
- Fill in daily, weekly & monthly tasks/calls/appointments/meetings as appropriate.
- Write in absolutely everything that you need to do.
- Allocate time-frames for each task.
- Cross off each task as it is finished.
- Unfinished items must be reallocated.
- Have a notebook next to you all day, for easy referral and easy access should the seed of an idea form.
- Have a notebook next to your bed, one in your bag and one on the coffee table. An ideas person needs to be prepared.
1.15C USEFUL APPLICATIONS
- CloudApp allows you to communicate visually with team members by sending images to save time writing lengthy emails.
- AndCo is for freelancers or businesses who are providing a skill, time or service. It allows careful tracking of how you are spending your time to improve productivity. It also doubles as a quick invoicing tool.
- Toggl and RescueTime track everything you do on every device, so you’ll never have to wonder where your day went as it’s right there in front of you!
- Monday.com is perfect for managers who need an overview of their team’s schedule, and for team members who would like direction. It prevents double-handling, increases productivity, allows for collaboration and is easy and fun to use, as well as being handy for decentralised teams.
- Tomato Timer uses the technique of focusing purely on one task at a time, for a solid 25 minutes, then prompts you to take a five-minute break.
- Freedom syncs all your devices and blocks those pesky distractions.
- Evernote helps you to collate your ideas and projects and to-do lists. It allows you to capture articles or images you’d like to reference later – it’s like Pinterest for nerds. YES!
- Workfrom allows you to easily find the workplaces (like cafes and libraries) that have the best wifi right near you. If you’re a roaming entrepreneur or freelancer, this is the perfect tool for discovering an inspiring and productive place to work.
- Desknearme shows you all of the co-working spaces in your location. Co-working spaces can be incredibly motivating and are usually fitted out with gadgets, meeting rooms, facilities, collaborative spaces and quiet areas so you can get the job done effectively.
- Do one thing at a time.
- Productivity = Efficiency + Effectiveness.
- Multitasking is a myth.
- Design your week and write your To-Do List every night.
- Take a break regularly to refresh your mind and increase productivity.